Frequently Asked Questions for Gotland Runt
Q: Do you have a maximum number of entries?
A: Yes, 250 boats.
Q: Can I change boat after I filed my entry to KSSS?
A: Yes, until the last date for entry (1 May) it’s possible to change a boat. You must notify the KSSS Race Office at [email protected].
Q: We will not be able to participate this year but has already made an entry. How can we cancel our entry, and will we get some of the entry fee back?
A: You can cancel your entry by e-mail to [email protected]. If you cancel your registration before 10 June, the entry fee will be refunded after deduction of an administrative fee of 1,500 SEK.
Q: We will enter as an ORCi boat. What do we have to do to also be part of the overall result in SRS for Gotland Runt?
A: SRS will be used for the overall Gotland Runt Trophy for monohulls. KSSS will provide boats in the ORCi class with an SRS based rating number calculated from its GPH.
Registration and inspections
Q: Do you have to come to the Race Village in Sandhamn by boat or is it enough to register and go straight to the start?
A: Yes, it is possible to get directly to the start if you have first completed registration and passed our check-in (gate) on the way to the start area.
If you do not intend to stay in the regatta harbor before the competition, we want to know so that we can offer other boats space in the harbor.
Q: I'm going to sail the ORC fullcrew and wonder if we have to have a life raft?
A: No, you don't have to, nor do other classes need it. World Sailing Offshore Special Regulations cat 3 without life raft apply for all classes.
Q: Is it necessary that the entire crew will be on Registration?
A: No, registration will be done digital and open in the beginning of May at the Official Notice Board at www.gotlandrunt.se. Registration will close 1 July.
Q: Will there be Safety Inspection of the boats before start?
A: The boat, crew, and the person in charge shall perform self-control of the safety equipment. Regulations shall be audited and handed in to the race office.
Q: What if I need advice and guidance regarding the safety requirements in OSR Category 3.
A: The Safety Officer will organize a helpdesk in the Race Office, open for competitors. A boat requiring support with an equipment inspection close to the Race Office in Stockholm should make a booking at the Race Office.
A boat requiring support with an equipment inspection should make a booking at [email protected].
Q: What type of inspection/measurement control will apply?
A: A random number of boats will be selected for control of compliance with her rating certificate. Can be done before start and/or after finishing.
Q: How about keel inspection this year?
A: OSR 3.02.2 - Note: this applies only to monohulls. Effective 1 January 2024, at a haul-out within two years prior to the event, the owner or his/her representative shall inspect the integrity of the keel and rudder following the recommendations in Appendix L.
KSSS are treating this as the responsibility of the Owner and/or the Person in Charge. For Swedish boats, the Swedish Sailing Federation (SSF) has presented an adjusted Swedish application for OSR 3.02.2. On the SSF's website you will find the instructions, inspection forms, and support documents that you as a boat owner is strongly recommended to use to be able to carry out the inspection Säkerhet (svensksegling.se)
Q: What is the appropriate mainsail area to reduce if a boat don´t carry a storm trysail as defined in OSR 4.27)?
A: All boats shall carry either a storm trysail, or mainsail with appropriate reefing system capable of reducing the luff by at least 22 %. (This is normally achieved with a second reef) (changes OSR 4.26.1).
Race Village & Race Office
Q: Where will the Race Village and the Race Office be located?
A: The Race Village and Race Office will be in Sandhamn from 28 June-3 July.
Q: Can we take the car to the Race Office?
A: No. Sandhamn is an island with no vehicle access. Regular ferries operate to and from Sandhamn.
Harbour before and after the race
Q: Is it possible to get a mooring in Sandhamn before the race?
A: We will offer free mooring for all participating boats in Sandhamn from friday 28 June until the start the 30 June. No booking is needed but we appreciate if you let us know in case you choose not to be in the regatta harbour before the start.
If you want to arrive earlier we can arrange mooring in one of the harbours at you own cost. Please contact our harbour master in Sandhamn at [email protected].
Q: Is there any harbour fee in Sandhamn?
A: After the finish in Sandhamn, KSSS will provide free berthing for all participating boats in one of KSSS guest harbours in Sandhamn (Sandhamn, Telegrafholmen, Lökholmen) until Thursday 4 July at 12:00.
Q: Can we store material in Sandhamn while we are racing?
A: We will enable some storage of boat material in Sandhamn, but as the surfaces are limited, we urge the sailors to limit extra material so that we can prioritize competitors with a long distance to Sandhamn.
AIS (Automatic Identification System)
Q: Our boat does not have an AIS. Can we apply for an exemption? Is there AIS for rent at KSSS?
A: All boats must be equipped with AIS and have it in active mode (transmission and reception) when racing. No exceptions will be accepted.
Unfortunately, KSSS does not have the possibility to rent out AIS equipment. Contact an AIS dealer for assistance.
Q: How will you verify our AIS equipment?
A: All boats shall complete mandatory testing of the AIS as part of registration. AIS online test period opens 14 June at 12.00 hrs and closes 27 June at 12:00 hrs.
Q: Will you use a tracking system so my family can follow during the race?
A: Yes, we will use two systems. On Skippo map you will find the boats and can serch for crewmembers och participating boats. TracTrac is our system for Live results.
Results & Rating certificates
Q: This summer I did not find intermediate results (Korshalsen, Fårö, Hoburg...) after the race. Are you going to publish them in 2024?
A: In TracTrac, you can find the partial results by clicking on the stopwatch symbol. You find the Gotland Runt 2023 here. Link to 2024 will be published on the ONB closer to the race.
Q: When shall I present my ORCi rating certificate? Can I change it after that date?
A: You shall have your ORCi-certificate valid and published online at www.orc.org latest 18 June.No changes shall be made on ORCi certificates after 18 June unless prescribed and approved by the technical committee in correcting any error that may be found in boat’s certificate before or during the pre-race equipment inspection and before the start of the first race.
Q: I have an ORC Club certificate, is okey to use this for Gotland Runt?
A: No. Gotland Runt invite ORC International only.
Q: When shall I present my SRS rating certificate? Can I change it after that date?
A: Last day for applying for an SRS-certificate at SSF is 8 June 2024. The Swedish Sailing Federation´s rating office has a 10-day working process on all rating certificates. I practice, your SRS-certificate shall be valid and published online not later than 18 June 2024.
The rating certificate may not be changed after 8 June 2024, except as a result of a rating protest or to correct adjusted data from the SSF’s rating office.
Q: I have ordered a new mainsail and hope it will arrive before the regatta. In my entry I have used my current, valid rating certificate. Can I change to an adjusted rating certificate after the new sail has arrived and is included in the adjusted rating certificate?
A: A rating certificate may not be changed after 18 June 2024 except as a result of a rating protest or to correct adjusted data from the rating office.
Q: What is the Gotland Round rating (GR-rating)?
A: At Gotland Runt, we want to crown an overall winner, Gotland Runt Overall Winner.
During the last decade, the SRS rule has been used to decide the overall winner as this was the class that gathered most participants. Those who have competed in the ORCi class had to provide an SRS certificate themselves.
KSSS has had big problems getting the SRS certificates of the ORCi boats in on time, which resulted in issues with making groupings and start lists. A major challenge has been to get the visiting foreign boats to receive their SRS certificate in time. In addition, owners with certificates in both respite systems (ORCi and SRS), who have different (sail) configurations in their respective certificate have had to change their certificates so that they match each other.
To make it easier for participants as well as for us organizers, KSSS 2023 decided to introduce a Gotland Runt-rating (GR-rating). Instead of applying for an SRS certificate, all registered ORCi boats are now assigned a GR-rating. This GR-rating corresponds to an SRS-rating and is calculated based on the boat's ORCi certificate. All boats registered in SRS will use their regular SRS number, but in the total list they are also referred to as GR-rating.
KSSS strives to be able to follow all the competing boats in real time on an overall list and then the measurements need to be comparable. Through the collaboration with the live tracking supplier, TracTrac and the use of the GR-rating, this is now possible. Something that is greatly appreciated by participants, audiences, and partners.
Q: How is the GR-rating calculated for the ORCi boats?
A: The ORCi boats need to have a valid ORCi certificate. KSSS then compares the affected boats APH-numbers with SRS rating where matching certificates are found in SRS. KSSS then uses a conversion factor to yield a GR rating for the ORCi boats. The conversion factor corresponds to the average of the difference between this group of boats. This means that approximately as many boats will be benefited as disadvantaged by the recalculation from ORCi to SRS.
The effect is that the relative position of the boats in the ORCi class result list will not be different from the Overall list (SRS). This means that the boat that wins in ORCi will not have another ORCi boat in front of it in the overall results. In the GR Overall, the ORCi boats will then be compared with the SRS boats to finally determine an overall winner.
Depending on whether the ORCi boats have been favoured or disadvantaged in the calculation, some will therefore get a better place and some a little worse in the overall list, compared to if they had been registered in SRS-class with an SRS certificate.
Every winter the ORCi and SRS formula may change and therefore the comparison can only be done when the fleets certificates are published.
Q: The Offshore Special Regulations (OSR 2020-2021) states in OSR 6.01.3 that in cat. 3 when there are only two crewmembers, at least one shall have undertaken training within the five years before the start of the race in OSR 6.02 Training Topics. Is this training required in Gotland Runt double-hand class this year?
A: Yes. Gotland Runt will apply this requirement from 2021.
Q: Does the changed RRS 41 (c) allow use of grib files on a subscription or by payment of a fee?
A: A boat may receive help from an outside source in the form of information which is available to all boats, which shall include navigational, weather, tide or current information from any source which is available to all boats whether or not by payment of a fee or subscription, but shall not include any information gathered or the subject of interpretation by, or any advice received from, any human being not on board the boat and which is specific to the boat and her situation.
Q: Does the changed RRS 41 (c) allow use of information from a cloud service?
A: The Race Committee consider data processing and storage done in the cloud (software as a service) to be equivalent to local processing if local solutions are readily available (i.e. weather routing done in the cloud by services such as Squid or Predict Wind are equivalent to weather routing done locally in Expedition or Seapilot and therefore allowed).
Prizes and Trophies
Q: We sail in the multihull class. Can we win the overall Gotland Runt Trophy?
A: No, the overall Gotland Runt Trophy is only open for monohulls. The SRS system does not work well for racing between multihull and monohull boats.
Q: How can we nominate our bowman to the Janne Gustavsson memorial?
A: The winner is appointed after nomination of the skipper after the finish in Sandhamn. You will receive a form in connection with the registration. You should submit the form to the Race Office when you have finished in Sandhamn.